Resources for Departing Residents

 

30 Day Notice to Vacate

Residents must provide at least 30 days written notice on the 30 day notice to vacate form and return it to the community office via email or fax. Residents are encouraged to provide notice as soon as they begin planning to move, even if you do not yet have orders. In cases where your orders are dated with less than 30 days to the departure date, please contact your community office within three business days to complete the required paperwork. If a service member is not able to provide the written notice to vacate, their spouse may do so with a Special Power of Attorney.

Move-Out Resources

North Haven Communities at Fort Greely is proud to offer a simple move-out process that eliminates the stressful “white glove” inspections of the past. The resources below define the requirements associated with clearing your home including a cleaning checklist, trash removal and recommendations on how to prepare for your final inspection. The tips provided help avoid confusion and unforeseen costs during move-out.

At your final inspection North Haven Communities at Fort Greely expects that your home is left clean throughout, including the kitchen, bathroom(s) and garage. When a home is cleaned regularly, it should only require a wipe down, sweep and vacuum at move-out. Normal wear and tear are anticipated and acceptable. Residents are responsible for all damages to their home caused by the abuse or negligence of family members, guests or pets. For example, small nail holes are expected normal wear and tear, large holes are not.

If you are concerned for any reason, you may request a pre-termination inspection with a member of your community office.

 

Move-Out Preparation FAQs

Do I have to prime or paint walls I painted during residency?
If you stayed within the paint policy guidelines, you do not need to prime the walls. If you painted outside the policy guidelines, you have two options: 1) Carefully prime walls white, or 2) Pay North Haven Communities to return the walls to the original color.

Do I have to remove home improvements I made prior to move-out?
Any home improvements that occurred during the residency (unless otherwise approved by management) must be reversed. The home must be returned in its original condition.

How do I properly dispose of household trash, bulk items and hazardous materials prior to move-out?
Trash is picked up on your scheduled day. If you have large items to dispose, we suggest attempting to donate anything gently used to a local thrift store. Bulk items are picked-up curbside or at the dumpsters on the scheduled trash pick-up day (no pre-scheduling necessary). If you have trash items after your scheduled pickup day, we ask that you dispose of those items in a dumpster in one of our neighborhoods. No bulk items may be left at the curb during your final inspection.

  • Empty propane tanks can be taken to any propane retailer (such as Lowes).
  • Any motor oil used or unused, or any automobile tires must be disposed of properly by the resident prior to move-out.
  • Paint must be left out to evaporate. Empty paint cans and dried paint can be disposed of in normal household trash.
  • Prior to move-out, trash cans and recycle bins must be rinsed out.

For additional disposal information please contact your community office.

How will my BAH allotment work?
We may receive BAH for the portion of the month you did not reside in the home after move-out, because BAH is paid to in full-month allotments at the end of each month. Move out dates on or prior to the 15th of the month will have the allotment shrunk to only receive the amount owed. If the move out date is after the 15th a check with any remaining BAH from the prior month will be mailed to the forwarding address provided on or about the 5th day of the following month. Please be sure to provide a valid forwarding address.

 

Final Inspection & Move Out Guidelines

During your final inspection, a member of the property management team will walk the home with you to identify any damage above normal wear and tear. Please have all cabinet doors and drawers open to expedite the process. Don’t forget to return house keys, mailbox keys, garage door openers (if applicable) and provide an accurate forwarding address.

North Haven Communities at Fort Greely will:

  • Provide a list of charged damages and/or cleaning costs.
  • Determine the need for additional estimates for repairs and replacements if needed. North Haven Communities at Fort Greely reserves the right to assess charges up to two business days after the final inspection.
  • Collect any money due. Please be prepared with a method of payment other than cash. If the lease holder will not be present for the final inspection, a valid Special Power of Attorney (SPOA) will be required for the individual completing the inspection. SPOA must be submitted to and reviewed by the Community Office prior to the final inspection appointment.
 

Questions?

When in doubt simply contact your community office for assistance. We encourage you to ask questions and communicate with your community office to clarify any concerns you may have.

North Haven Communities at Fort Greely would like to thank you for being a valued member of our community. We wish you safe travels and the best of luck on all your future endeavors!

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